About Makerere University Council

Makerere University Council is the supreme organ responsible for fulfilling the overall administrative objectives and functions of the University. The Council is established under Section 38 of the Universities and Other Tertiary Institutions Act (UOTIA), 2001 (as amended). UOTIA is the law that establishes public Universities, of which Makerere University is part.

Under the Statutory provision in Section 40 of UOTIA, the law mandates the University Council with the following functions:
View functions

Functions

Be responsible for the direction of the administrative, financial, and academic affairs of the University.

Give general guidelines to the administrative, financial, and academic affairs of the University.

Formulate the general policy of the University.

Give general guidelines to the administration and academic staff of the University on matters relating to the operations of the University.

Council Membership

Makerere University Council is the supreme governing body of the University. It is composed of the following members:
  • 01

    A Chairperson of the University Council

  • 02

    A Vice-Chairperson of the University Council

  • 03

    The Vice-Chancellor of the University

  • 04

    The two Deputy Vice-Chancellors

  • 05

    A representative from the Ministry of Education and Sports

  • 06

    A representative from the Ministry of Finance, Planning and Economic Development

  • 07

    A representative from the Ministry of Labor, Gender and Social Development

  • 08

    Two members appointed by the government

  • 09

    Two members appointed by the University Council

  • 01

    A District Council Representative

  • 02

    Two Academic Staff representatives

  • 03

    A Senate representative

  • 04

    A Senate staff representative

  • 05

    An Administrative staff representative

  • 06

    A representative of the Support staff

  • 07

    Two students’ representatives

  • 08

    A representative of the Convocation

  • 09

    Two representatives of the persons with disabilities.

The Current Council

The current Council for Makerere University was inaugurated on 20th December 2018 for a four-year term ending December 2022. The Council is Chaired by Mrs. Lorna Magara who is deputized by the Hon. Dan Fred Kidega.

Council Committees

In 2019, Makerere University Council enacted a Council Charter. The Makerere University Council Charter, 2019, defines the procedures of Council operations and Council business conduct. The Charter recognizes nine (9) Council Committees through which the University Council conducts its business according to the provisions of section 43 of UOTIA. Each of the 9 Committees is Chaired by a Council member who is appointed by the Chairperson.
9
Committees
that are recognised by
the charter.
10
Committees
counting the honorary
committee.

The Council Committees

The roles of the Legal, Rules and Privileges Committee are;

  1. To review University Policies and statutes to ensure that they conform with national laws.
  2. To draft University Statutes and Policies.
  3. To hear and determine students’ and staff appeals.
  4. To analyze disputes for and against the University and advise on their resolution.
  5. To strengthen the University’s internal dispute resolution mechanisms.
  6. To enforce student and staff compliance with rules and policies governing the University
  7. To review and harmonize the privileges of University Staff and Council members.

The roles of the Appointments Board are;

  1. To approve advertisements for vacant positions.
  2. Shortlist qualified applicants for advertised positions
  3. Conduct interviews.
  4. Consider and approve recommendations from College Establishment Appointments Committees.
  5. Hear and determine disciplinary cases involving University staff
  6. Consider applications for the resignation of University staff
  7. Consider recommendations for the appointment of Deans of Schools and Heads of Academic Departments.
  8. Make recommendations to Council for appointments.
  9. Consider, review, propose and make recommendations to Council on human resource issues.
  10. Conduct exit interviews for senior staff leaving the University

The roles and functions of FPAIC are;

  1. To receive proposed budget estimates from the Cost centers for approval by Council.
  2. To control banking operations of the Council and make provision for the examination of all the bills and accounts and the discharge of liabilities incurred by the University.
  3. To receive and consider all requests for authorization of expenditure more than the approved Annual Estimates and make recommendations to Council.
  4. To make recommendations to Council on the fixing criteria of determining entry points in the salary scales of the different grades of University employees.
  5. To consider and propose fees and other rates to the Council.
  6. To prepare University development plans for an approved period and submit them to Council.
  7. To keep under review approved development programs and ascertain that the objectives of the University are being achieved and make recommendations thereon to Council.
  8. To draft statutes in conformity with the law.
  9. To liaise with the college/institute/ school/departmental staff development Committees and co-ordinate the Staff Development programs of the University.
  10. To control investment operations of the Council and make provision for the examination of all the bills and accounts and the discharge of liabilities incurred by the University.
  11. To prepare and keep an up-to-date and accurate comprehensive inventory of University property.
  12. To ensure that accurate records are kept on the establishments in the University
  13. To conduct an annual review of establishments considering all recommendations for changes in staff establishments and make recommendations thereon to Council.

The roles and functions of the audit committee are;

  1. To review the effectiveness of the system for monitoring compliance with laws and regulations and the results of management’s investigation and follow-up (including disciplinary action) of any instances of noncompliance.
  2. To review the External Auditors’ proposed scope and approach, including coordination of audit effort with Internal Audit.
  3. Regularly, meet separately with the External Auditors to discuss any matters that the Committee or auditors believe should be discussed privately.
  4. To review with management and the Director Internal Audit the audit charter, annual audit work plans, activities, staffing, and organizational structure of the Internal Audit function.
  5. To ensure that there are no unjustified restrictions or limitations, and reviews occur in the appointment, replacement, or dismissal of the Director Internal Audit.
  6. To review the effectiveness of the Internal Audit activity, including compliance with The Institute of Internal Auditors’ International Standards for professional Practice of Internal Auditing.
  7. Regularly, meet with the Director Internal Audit to discuss any matters that the committee or internal audit believes should be discussed privately.

The roles and functions of the staff development, welfare, and retirement benefits Committee are;

  1. To consider, review, propose and make recommendations to Council on policies regarding staff development, welfare, and retirement benefits.
  2. To receive consider and approve plans for staff development, retirement benefits, and welfare activities;
  3. To consider and approve management reports and recommendations on staff development, welfare and retirement benefits;
  4. To consider and approve resources and support services for staff development, Welfare & Retirement Benefits that may be available.
  5. To submit regular reports to Council on matters under its mandate.
  6. To perform any other functions as may be delegated by Council.

The roles and functions of the committee are;

  1. To establish, review, evaluate and monitor quality assurance systems, procedures, standards and practices;
  2. To provide the overall supervision of the Gender Mainstreaming Programme;
  3. To attend to specific recommendations as required from time to time by council and senate on the crosscutting issues of Quality Assurance and Gender Mainstreaming.

 

The roles and functions of the ICT Committee are;

 

  1. To provide recommendations to evolve and sustain the ICT Strategic Plan for the university-wide ICT direction, with the involvement and participation of all University stakeholders, in alignment with the University’s overall Strategic Plan.
  2. To provide recommendations for the development and sustainment of a University-wide Enterprise Architecture (EA), in terms of its evolving principles, methods, patterns, models, and standards, according to changes in local needs and the ICT industry.
  3. To advise Council on matters of policy affecting the University ICT Portfolio

  4. To provide recommendations to the Director ICT on matters concerning information systems, technology, and services at the University.

  5. To act as a proactive advocate for users across the university community and as a champion to promote best practices, efficiency, economy, and effective use of ICT.

  6. To review and provide input and feedback on the university-wide and federated ICT Portfolio that impacts the University ICT strategies and the Enterprise Ar­chitecture, and help evolve applications and ICT services that support university-wide administrative, teaching, and learning, and research activities.

  7. To consider the impacts of ICT practices and services on Gender Equity, Inclusivity (Visu­ally impaired and physically disabled stakeholders) and advise council on appropri­ate ICT policies and procedures.

  8. To ensure that sources of funding for ICT-related projects and initiatives are identified and assured by University Council.

  9. To receive and review, at least bi-annually, a report on planned ICT-related projects and initiatives, including their projected budget, sources of funding, and projected expenditures.

  10. To receive and review, at least annually, a report on information and communica­tion technology security, including cyber security.

  11. To assess ICT-related risk areas, including but not limited to:
    1. Data quality and data, information and knowledge governance
    2. Privacy and protection of personal information
    3. Data security and information technology system controls
    4. Business Continuity and Disaster recovery planning
    5. Financial, reputational, compliance risks
    6. Sustainability considerations

Project and system implementation risks

The roles and functions of the Student Affairs Committee are;

  1. To advise Council on matters concerning the welfare and leadership of students.
  2. To advise Council on the establishment, organization, and control of the Halls of Residence and University Hostels after due consultation with appropriate Council Committees and other relevant University bodies.
  3. To advise on Students’ publications and ensure that they conform to the highest standards and practice.
  4. To advise on the organization and running of sports, games, and other kinds of entertainment both in the University and elsewhere.
  5. To consider annual estimates of expenditure of the Halls of Residence, Sports and games, and all entertainment for submission to the Finance Planning and Development Committee in the manner and form prescribed by Council.
  6. To consider and discuss with the University Chaplains and the University Imaam, all policies related to religious worship for students.
  7. To establish and run counseling services for students with particular emphasis on financial matters, studies, health, and employment both during vacation and immediately after graduation.
  8. To ensure the efficient organization and smooth operation of the Students Health Services.
  9. To make recommendations to Council and/or any relevant Council Committee or University body – on the improvement and development of the Students’ Health Services.
  10. To review regularly, the University Rules and to make recommendations to Council.
  11. To establish and oversee a framework for modelling and nurturing student leaders.
  12. To establish a framework for recognizing deserving students.

– To Consider physical plans for the University
– To formulate briefs on all new building projects
– To advise Council on matters of policy affecting the University Estates, buildings, and properties, including but not limited to, maintenance, alteration of new buildings and grounds.
– To advise on land acquisition, control and utilization.
– To receive development project proposals.
– To consider capital building and works programs.
– To consider and advise Council on all matters relating to the execution of buildings, lands, and works programs.
– To authorize the preparation of plans and approve final plans for all buildings.

The cardinal role of the Honorary Awards Committee is to identify and recommend individuals who can be approved by the University Council to received honorary doctorate degrees from Makerere University. The Committee also identifies and recommends accomplished Professors at Makerere who are on post-retirement contracts to be awarded Professor Emeritus statuses.